As different nations look forward to restrictions being lifted and life returning to some form of normality, it is important to make preparations for getting back into the office. This will mean a lot of strategic planning by those in management positions as you have to prioritise your team’s safety and well-being. To get back to operating at full capacity, you will have to consider and pay attention to your employees’ concerns. For example, if an employee had to sell their car to cope financially, you could consider offering part-payment for used cars to ease their commute. Here are some guidelines you could follow to make the transition back to work easy.

 

Planning

Take a close look at your office environment and look out for practical ways to re-align daily routines, reduce contact and practice social distancing. The objective here is to reduce infection or transmission incidence, which could abruptly halt your operations. Prepare a simple and comprehensible strategy that should be shared ahead of the return to the office so that your employees can also offer some input. Make sure all plans fit the overall goal you want to achieve.

 

Communication

Aside from having a practical strategy in place, communication with your team is very vital. Use all available means of communicating with your employees, especially those that became essential during the quarantine. Encourage active interactions and expression of views and suggestions. Keeping your employees informed and up to speed is the first step of the new team-building effort to drive your organisation’s success.

 

Revise the floor plan

This could be a major change to your office setup and appearance. But revising your floor plan and making the necessary rearrangements will go a long way to ensure that your employees practice social distancing. Avoid any setup that over-populates a small space.

 

Visible guidelines

Before employees return to the office, make all new guidelines visible by posting them in all common areas in the office. All entrances and shared spaces are high-visibility areas that should have these guidelines posted on them. Make them legible and straight forward; consider making them in bullet points.

 

Regular sanitation

Make sure that all high-contact surfaces are regularly cleaned during the day. After work, have a cleaning crew clean the entire premises using the right cleaning agents properly. Particular attention should be paid to desks, countertops, toilets, and others. You can also provide handwashing stations at all entrances and give each employee an alcohol-based hand sanitiser.

 

Temperature checks

Consider making temperature checks at major entrances mandatory. If possible, have a medical team on standby to quickly handle a potential infection if a person records an abnormally high temperature. This is to ensure that you reduce the risk of infection and spread. Also, ensure that all employees and visitors wear face masks during the entirety of their stay in the office.

 

Smaller meetings

Conducting small meetings limited to just a few people well-spaced out should become the norm. Also, consider keeping meetings brief. Also, take advantage of technology and software to have virtual meetings.

These simple and practical tips should enable you to secure your team’s safety and prepare you to handle any eventuality at the workplace. Remember to make sure that employees follow the guidelines and follow all Covid-19 safety protocols.

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